What we hold, and what we do not.

At Caravel Press, we take our responsibility to handle your personal data with fairness, transparency and care. This policy explains how we collect, use and protect your information when you use our websites and publishing systems. By using them you agree to this policy and to our terms and conditions.

We are the data controller for the personal data described here. We are at 17 Chancery Close, Ripley, Derbyshire, DE5 3UT, United Kingdom, and you can write to us at info@caravelpress.com about anything on this page.

We process personal data in four categories: website users, authors, reviewers and editors.

The minimum we store for an account:

• Full name
• Email address
• Affiliation, meaning department and institution

Optional information you may choose to provide:

• ORCID iD
• A short biography
• Your subject areas, so we can invite you to review work in your field
• A profile picture, which is stored only if you upload one and give your consent

You keep control of this through your own profile. You can ask us to correct or remove your data at any time by writing to info@caravelpress.com.

You can read every article, every issue and every policy on this site without an account, without a cookie banner and without being counted.

• There is no analytics on this site. No Google Analytics, no Plausible, no Matomo, no PostHog, no Hotjar.
• There are no advertising or tracking cookies, and no third-party cookies of any kind.
• There is no error-reporting or session-recording service watching what you do.
• The typefaces are served from this site rather than from Google, so reading a page sends nothing to them.
• We do not collect anything from comments, annotations or third-party plugins, because there are none.

The only cookie this site sets is a signed session cookie, and only once you sign in. It keeps you signed in and it is deleted when you sign out. That is a strictly necessary cookie, which is why there is no consent banner here: there is nothing to consent to.

Registering lets you sign in, manage your profile, and take part as an author, reviewer or editor. You can sign in with a password, or with a Google account if you prefer, in which case Google tells us the email address it has verified and an identifier for your account there.

When you submit, you are asked for information used to manage the editorial process and peer review: your affiliation, your competing interests, your funding and your acknowledgements. Much of this is published as part of your work.

This forms part of the official publication record. It establishes the provenance of the work and ensures proper attribution to its authors.

• We do not share your personal information with third parties except where it is necessary to publish your work.
• As a registered author you may be contacted by an editor about your published work. We do not send unsolicited invitations to submit and we do not buy mailing lists.
• Articles are free to download in HTML, PDF and JATS XML.
• Author names, affiliations and email addresses are published alongside the work, as provided by the submitting author.
• Typesetting and production happen inside this system, by people assigned to your paper here. Your manuscript is not sent to an outside typesetting vendor.

To review, you register as a user and say you would like to be considered. No additional personal data is collected when you do. An editor may also register you in order to invite you to review a specific paper, which requires your name and email address.

When you submit a review, your recommendation, your scores, your comments, your competing interests statement and any files you attach are recorded against the paper.

• Review data is not published. It is visible to the journal's editors and to the editorial office, and to nobody else.
• Our journals use double anonymous review, so your identity is not disclosed to the authors.
• Reviews are retained after the decision, as evidence that review took place and to resolve any dispute about it.
• We publish no list of our reviewers, and no reviewer is named on any public page: naming one would work against the anonymity the review model rests on. Reviewers are recognised privately, with a certificate for every completed review and with the per-journal Reviewer of the Quarter and Reviewer of the Year awards.

If you no longer wish to be invited to review, reply to an invitation and say so, or write to info@caravelpress.com. Reviews you have already completed remain part of the editorial record.

Co-author details are entered by the submitting author, who is responsible for obtaining the consent of every co-author to be named and to have their data processed and published as part of the work.

• The minimum requested is first name, last name, institution, country and email address.
• Optionally: ORCID iD, department, city, a ROR identifier for the institution, and the CRediT roles describing each author's contribution.
• This data is used only in connection with the paper it accompanies.

The database and the files are held with Supabase, in the London region, and are backed up regularly. Outbound email is delivered by Resend. Each provider processes data only on our instructions and under contract.

Caravel Press limits access to personal data and to backups to authorised people. In the unlikely event of a data breach we will notify affected users, and the relevant journal or press contacts, within 72 hours.

Publication is disclosure, and it is the point. When an article is published, its authors' names, affiliations and ORCID iDs, its title, abstract and reference list are deposited with Crossref and are openly available. That is what a DOI is for, and it is what makes the work findable and citable.

A published article, and the record of how it was reviewed and decided, is kept permanently. The archiving policy commits to that, and the integrity of the scholarly record depends on it.

Account and profile data is kept while your account is open. A submission that was not published, and the correspondence about it, is kept while it may still be needed to answer a question about that decision, including an appeal or a complaint.

Under UK data protection law you can ask us for a copy of the personal data we hold about you, ask us to correct it, ask us to delete it, object to how we use it, or ask us to restrict it. Write to info@caravelpress.com and we will answer within one month.

If you are not satisfied with how we have handled your data, you can complain to the Information Commissioner's Office.

We may from time to time buy or sell assets, or enter into partnerships. If control of data changes to or from Caravel Press and a third party, or if ownership of the press or part of its business is transferred, we will make every effort to notify all affected users and to provide clear options about their personal data.